Abstract

This research intended to assess the contract management and institution performance in public procurements of Rwanda, Rwamagana District as a case study. To overcome that, the researcher assessed if contract management was done adequately to meet timeline, assessed whether contract management was done adequately to respect contract cost, assessed whether contract management was done adequately in order to meet quality standards and finally assessed whether contract management was done adequately so as to mitigate environmental risks and preserve social benefits. Using a census sampling technique, the study targeted 18 employees involved in the procurement activities at Rwamagana district, 60 successful bidders and the Director of Monitoring, Evaluation and Audit in Rwanda Public Procurement Authority (RPPA). As instruments for data collection, this study used questionnaire and documentary analysis. Data collected was analyzed using univariate, bivariate and multivariate analysis, through Statistical Package for Social Science (SPSS). To ensure validity, the questionnaire was subjected to scrutiny of researcher, researcher supervisor and other research experts' for validation purposes. Reliability analysis was done using reliability test, where Cronbach’s Alpha Coefficient was calculated and reliability coefficient was 0.71.Canonical correlation was also calculated in order to establish relationship between variables. The key findings in this study indicated that projects executed in Rwamagana district were not completed on due time. Nonetheless, they have been completed in satisfactory way.  Results have shown that surveyed people can only rate the completion at the level of 42%. Regarding to whether contract management was done adequately to respect contract cost, appreciation has been put at the level of 22% against the rest of 78% who did not. The findings revealed that quality of public procurements executed in Rwamagana District from 2017 to 2021 has been rated at the level of 41% against 59% who did not and surveyed people who appreciated the environmental risks management was 29 % against 71% who did not. The researcher concluded that surveyed people can only rate the completion at the level of 42%. The rest 58% do not recognized this due time completion of projects executed in this district, the surveyed people have rated the quality of public procurements executed in Rwamagana District from 2017 to 2021 at the level of 41% against 59% who did not, the appreciation has been put at the level of 22% against the rest of 78% who did not. The researcher recommends Interactions of many kinds between the successful bidder and governmental authorities should continue during the course of contract performance. The circumstances in which the offer and acceptance of services are made should indicate that the parties intended to enter into a legal relationship. The measure of physical progress can be assessed by comparing the percentage of actual physical completion against contractual physical completion over time.